Executive Administrator

Remuneration:	cost-to-company
Location:	Johannesburg, Sandown, Sandton
Own transport required:	Yes
Travel requirement:	Occasional
Job policy:	Employment Equity position
Type:	Permanent
Reference:	#Executive Admin
Company:	Primedia Recruiter

Key purpose of the role

The Executive Administrator will provide administrative support to senior executives, generally helping to implement their vision within the company.

Overall responsibility is to ensure attending to the executive administration function on a day-to-day basis and tackling problems successfully and in a highly professional manner.

Key outputs/accountability

• Schedule and manage the diaries of some of the executive team members.
• Manage information flow in a timely and accurate manner.
• Maintain confidentiality and ensure the security of sensitive information.
• Consolidate and review management reports on a regular basis as per Group requirements
• Planning and coordinating meetings and workshops
• Prepare meeting agenda and packs.
• Take minutes of meetings when required and keep records. Follow up on action items and ensure timely completion.
• Develop and design presentations for executive meetings (internal and external), ensuring they are visually appealing and convey the necessary information effectively.
• Working with leadership to deliver, monitor and communicate progress towards goals
• Provide support, coordination and follow up on a variety of projects
• Responding to inquiries on behalf of the executive team members where needed
• Upkeep of tasks lists
• Manage various SLAs regarding service delivery
• Ability to conduct research for the executive team, as and when needed
• Overseeing/ Coordinating strategic business initiatives from ideation to implementation
• In charge of implementing and managing group-wide initiatives and programs within the relevant scope of work.
• Providing senior leaders with insight and guidance on the company’s operations within the relevant scope of work
• Put together PowerPoint presentations
• Assist in collating information from various members to create monthly Exco Reports and Quarterly Board Reports with assistance from the Intelligence team, in accordance with Group requirements.
• Screen and direct phone calls and distribute correspondence
• Handle travel and accommodation arrangements both local and international including itineraries
• Maintain and update records, databases, and filing systems, ensuring accuracy and confidentiality.

Educational qualifications

• Matric (Grade 12)
• A BCom degree or degree in business administration, communications or related field

Required knowledge and experience

• Minimum seven-plus years’ experience working with senior executives, media industry experience is advantageous
• Proven experience in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.
• Advanced skills MS Office, Excel, PowerPoint, Outlook
• Proficiency in Apple/macOS
• Proven ability to use a variety of multimedia communication tools

Required skills

• Self-directing ability – show initiative, identify challenging area and solve
• Project management - ability to multitask and prioritize tasks effectively
• Outstanding Microsoft skills
• Proficiency in Apple/macOS
• Strong verbal and written communication skills
• Excellent time management skills
• Developed organisational skills
• Excellent interpersonal skills
• Creativity
• Good organizational skills
• Ability to work within a team and independently
• Attention to detail and problem-solving skills
• High level of discretion and confidentiality.

Attributes

• This role requires a detail-oriented, organized, and proactive individual who can handle sensitive information with discretion.
• Able to take instruction and work independently to ensure tasks are completed on time, every time.
• Develop and maintain authentic relationships based on credibility and trust.
• Have excellent time management skills and be capable of prioritisation in the presence of conflicting interests and deliverables.
• Cope with and respond effectively to stress and mounting pressure.
• Remain objective and positive despite setbacks.
• Thrive in a high-performance team environment.
• Be willing to travel.
• Thrive under pressure, and willing to go the extra mile.
• Fully able to accept and implement constructive criticism in all circumstances

Suitable candidates will be selected in accordance with Primedia Broadcasting’s Employment Equity Policy. Correspondence will only be conducted with short listed candidates. Should you not hear from us within two weeks of the closing date, please consider your application unsuccessful.

Send your detailed CV to broadcastingcareers@primedia.co.za with the Subject Line “Executive Administrator”. The closing date for applications is 25 July 2024.

Posted on 22 Jul 16:12, Closing date 2 Aug