Receptionist/PA

• Answer enquiries and obtain information for customers, visitors and staff. Provide information regarding Pro Print, its activities, location and departments.
• Operate telephone switchboard to answer, screen or forward calls, providing information, taking messages and scheduling appointments.
• Receive any deliveries from Customers or otherwise.
• Perform administrative support tasks as and when requested.
• Greet persons entering Pro Print, determine nature and purpose of visit and direct them to specific offices.
• File and maintain any records for reception.
• Transmit information to Customers or Suppliers, using email or telephone.
• Schedule any appointments and update appointment calendar.
• Collect, sort, distribute and prepare mail, messages and courier deliveries.
• Calculate rates of transport documents.
• Perform duties to maintain reception area.
• Refer to the Standard Operating Procedures (SOP) manual at all times whilst working
• General duties

• Managing diaries and organising meetings and appointments, and controlling access to the Director
• Booking and arranging travel, transport and accommodation
• Organising events and conferences when required
• Reminding the Directors of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence

• Discretion and trustworthiness
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Attention to detail
• Tact and diplomacy
• Communication skills