Executive PA/Project Coordinator

This is not a traditional EA role - it's a chance to be integral to a growing digital agency and a media company. You will work directly with our Multipreneur/CEO to support daily operations, manage communications, and optimise how he works. We need someone with great judgment who thrives in a startup-like environment, can represent us professionally and anticipates needs with genuine warmth and care – someone who says, "I noticed this need, so I've already handled it" while building better systems for our close-knit team. We are looking for someone with the ambition to grow their career to a Chief of Staff role in two to three years.
Key responsibilities

• Project support: Manage workflows across departments, planning timelines from intake to delivery. Monitor tasks and resources to ensure projects stay on schedule and within budget.
• Operational support: Assist the CEO and the Leadership team in refining processes and workflows to keep operations running smoothly and efficiently.
• Calendar management: Scheduling meetings, appointments, and managing ad-hoc travel arrangements for the CEO
• Document preparation: Preparing reports, presentations, and other documentation needed for meetings or project proposals
• Client relations: Support the CEO in managing key clients by handling communications and day-to-day coordination tasks in partnership with other departments.
• Data and reporting: Track client projects and business operations metrics and provide departmental KPI reports to the CEO weekly using Monday.com
• Act as a supportive pillar in the CEO's personal life: managing family schedules, planning private events, and sometimes helping supervise household projects.

Requirements and qualifications

• Min of five years of experience in a fast-paced environment (marketing, events, tech startups or agencies)
• Proven experience in administrative and project support roles.
• Strong organisational skills with excellent attention to detail.
• Effective interpersonal and communication skills, both written and verbal.
• Proficient in Microsoft Office Suite and familiar with project management tools.
• High emotional intelligence and good judgment.
• Ability to multitask, prioritize tasks effectively, and work independently in a fast-paced environment.
• Tech-savvy with experience working with CRM systems, Google Docs, Canva, Slack, etc.

Advantageous skills, not a must.

• Event management/coordination experience.
• Experience with Sage Pastel and or payroll.
• Marketing and or Project Management Qualifications.

If you qualify and are interested in applying for this role. Please send us a motivational letter with your latest CV to class="editor-rtfLink" href="mailto:ExecutivePA@adclickafrica.com" target="_blank">ExecutivePA@adclickafrica.com.

NB: Only serious candidates will be considered for this role. 

Posted on 11 Apr 10:33, Closing date 30 Apr