Accounts Payable Clerk

• Support customers, inter-region, and inter-department collaboration.
• Liaise with departmental heads for outstanding invoices.
• Follow up on invoices and credits due.
• Manage payment terms and settlement discounts with creditors.
• Complete new credit application forms from suppliers.
• Ensure invoices are processed with correct authorisation and attached purchase orders in line with company policy.
• Take ownership of allocated creditors.
• Attend regular one-on-one meetings with the supervisor, providing feedback and action plans on all outstanding reconciliations.
• Perform regular reconciliations of creditor accounts to ensure all invoices, payments, and credit notes are processed.
• Verify invoice details against purchase orders (e.g., number of items, price).
• Send invoices to departmental heads with GRNs and orders for authorisation and coding.
• Follow up with department heads regarding delays.
• Capture authorised invoices into the SAGE system.
• Reconcile payment listings to suppliers’ statements.
• Reconcile creditors' analysis to the general ledger control account.
• Ensure individual creditor balances per analysis match supplier statements, following up on outstanding invoices and clearing reconciliations.
• Post payments correctly to cash management.
• Reconcile creditor payments as per the creditors payment policy.
• Capture payments in CATS or other banking systems and reconcile batch totals (weekly and monthly).
• Process daily, weekly, and monthly payments.
• Prioritise and complete tasks within deadlines.
• Prepare correcting journal entries for supplier transactions.
• Ensure all payments are remitted on time and send proofs of payment to stakeholders.
• Generate creditors analysis and manage the creditors ledger.
• Ensure correct allocation of costs and VAT to cost codes.
• Undertake other duties as assigned by the supervisor.

• Matric with a bookkeeping certificate.
• Two years of experience in a creditors role.

• Ability to think creatively.
• Self-starter with initiative and the ability to work independently.
• Highly motivated and driven to work in a high-pressure, fast-paced environment.
• Flexibility to work long, irregular hours, including night shifts, weekends, and public holidays.
• Willingness to travel long distances within the province and country.
• Ability to work effectively under constant deadline pressure.