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      Tender Specialist

      Remuneration:negotiable to be discussed 
      Location:Johannesburg, Midrand
      Education level:Matric
      Job level:Mid/Senior
      Reference:#ACS01
      Company:AQUEOUS CLEANING SERVICES

      Purpose of the job 
      • Take the lead in identifying and submitting tenders under Cleaning Services, Hygiene Services & General Supply of Goods and Services, and provide Office administration and support. 
      • Implement and maintain the companies ISO 9001:2015, ISO 45001 and ISO 14001 management systems.
      Key responsibilities 

      Tender sourcing 
      • Identify and shortlist relevant tenders and RFQ’s on various platforms daily Clients’ websites 
      • E-Tenders 
      • Supply Chain Network 
      • CIDB 
      • 115 Info and admin mailboxes 
      • Daily and weekend newspapers 
      • Client walk in centres (e.g City Power Tender Building) 
      • Central Supplier Database 
      • Word of Mouth
      • Take note of tender briefing sessions and make arrangements for suitable personnel to attend 
      • Evaluate tender requirements and make decisions on suitability to proceed in consultation with management 
      • Purchase tender documents 
      • Update tender tracking list and office notice board on a weekly basis 
      • Identify and follow up on private sector leads 
      • Register on relevant vendor list databases in the public and private sectors 
       Tender compilation 
      • Ensure that the following documents are relevant and up to date: Bank Rating and account confirmation letters 
      • Certified directors’ ID documents 
      • Certified copies of qualifications for technical teams 
      • Board resolution for authority to sign tender document 
      • Co-ordinating technical team assistance – Pricing and Methodology 
      • Compiling supporting documents 
      • Appointment and reference letters
      • Practical completion certificates 
      • All other documents required for a successful tender / RFQ
      • Provide pricing schedule in Excel format to technical teams for assistance with pricing 
      • Take note and incorporate additional information communicated by client during bidding period 
      • Bring the tender/RFQ document for review by management at least two days before closing date
      Tender submission 
      • Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date 
      • Provide a list of prices read out at the public bid openings 
      • Compile a database of competitors and their pricing patterns 
      • Respond to tender/RFQ validity extension requests from clients 
      • Where applicable, obtain feedback from clients on unsuccessful tenders 
      • Attend bid evaluation and adjudication sessions where these are open to the public (e.g. Cities of Ekurhuleni & Tshwane) 
      • Achieving a tender success rate of at least 40% 
      • Update tender tracking list 
      • Meeting the branch targets as per HR Planning meeting 
      Requirements 
      • Matric or relevant administrative qualification 
      • Relevant Office Administration Certificate 
      • Supply Chain Qualification 
      Experience
      • 3-5 years’ relevant experience 
      Knowledge 
      • Extension knowledge of the full spectrum Tender Process 
      • Knowledge of general Office Administration 
      Skills/competencies
      • Ms Office Packages (Word, Excel, PowerPoint, Outlook) 
      • Ability to communicate on different levels 
      • Sound decision making 
      Personal attributes
      • Working independently and as a team member 
      • Innovative 
      • Adaptability and flexibility 
      • Willingness to learn 
      • Integrity 


      Posted on 02 Apr 12:37, Closing date 1 Jun

      Apply

      Bontle B Maesela
      vacancy@aqueouscleaning.co.za
      +27762545652

      Or apply with your Biz CV

      Create your CV once, and thereafter you can apply to this ad and future job ads easily.
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